Access chapter 2 grader* project [assessment 1]

1

Start Access. Open the downloaded Access file named exploring_a02_grader_a1.

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2

Create a new table in Design view. Add the field name ExhibitID with the AutoNumber Data Type. Add the caption Exhibit ID. Set the ExhibitID field as the Primary Key for the table. Save the table using the name Exhibits.

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3

Add the following fields and set their field properties as shown:

Field Name                   Data Type                  Field Size Property          Caption
ExhibitName                 Short Text                  15                                      Exhibit Name
Acres                              Number                      Integer                            (none)
InitialCost                     Currency                   (no change)                         Initial Cost
YearlyCost                     Currency                   (no change)                       Yearly Cost
DateOpened                  Date/Time                (no change)                         Date Opened
Show                              Yes/No                       (no change)                       (none)

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4

Switch to Datasheet view. Add the following records letting Access assign the Exhibit ID:

Exhibit Name       Acres           Initial Cost           Yearly Cost        Date Opened   Show
Asia                       2                  2000000                300000                1/15/2011     Yes
Africa                    4                  3500000                500000                2/3/2014       Yes
The Americas       3                  1500000                250000                5/15/2005     No

Save and close the table.

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5

Import the downloaded exploring_a02_grader_a1_Zoo.xlsx workbook as a new table in the current database. Using the Import Spreadsheet Wizard, specify that the first row contains column headings, set the AnimalID field to be indexed with no duplicates, and set the AnimalID field as the primary key. Import the table with the name Animals and do not save the import steps.

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6

View the Animals table in Design view and change the field size for the AnimalID field to Long Integer. Change the field size for the ExhibitID and TrainerID fields to Long Integer. Save the table and the changes to the design of the table. Click Yes in the dialog box indicating that some data may be lost. Close the table.

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7

Begin establishing relationships in the database by adding the Animals, Exhibits, and Trainers tables to the Relationships window. Close the Show Table dialog box. Resize the tables so all fields display. Create a one-to-many relationship between the ExhibitID field in the Exhibits table and the ExhibitID field in the Animals table, enforcing Referential Integrity. Select the option to cascade update the related fields.

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8

Create a one-to-many relationship between the TrainerID field in the Trainers table and the TrainerID field in the Animals table and enforcing Referential Integrity. Select the option to cascade update the related fields. Save and close the Relationships window.